July 01, 2015
5 min read
Handwritten invoices may seem like a relic of the past, but they can still be useful in certain situations. In this blog, we'll explore the benefits of using generic handwritten invoices and how they can be useful in any business.
Should you use a generic invoice?
Handwritten invoices can be a useful tool in certain situations, although they are not commonly used in modern business practice. Some potential reasons for using handwritten invoices include:
Personal touch: Handwritten invoices can add a personal touch and convey a sense of authenticity and attention to detail.
Simplicity: If you are a small business owner or freelancer with a low volume of invoices, handwritten invoices may be a simple and efficient option.
Customization: Generic invoices can be easily customized and personalized, allowing you to add notes or special instructions for your clients.
Legality: In some cases, handwritten invoices may be considered legally binding, depending on the laws of your jurisdiction.
Here are nine instances where a generic, handwritten invoice can be a useful tool for your business.
You’re Nowhere Near a Computer
Sure, computer-generated invoices are great. They’re fast. They’re customizable in some instances. However, you have to be at the computer for them to work. What if you’re not? What if your business relies on being out in the field? Perhaps you service air conditioners, or maybe you service well pumps. It could be anything. However, if you’re in the field, you’ll find that handwritten invoices are the best choice.
The Power Is Out
What do you do if the power goes out and you’re unable to create a printed invoice? If you have a generic invoice book handy, you don’t have a problem.
Generic invoices are very customizable – you can make them fit almost any need, any situation in which you might have to invoice a customer or client. That includes everything from order numbers to item descriptions to anything else.
Need to list parts for service? Perhaps you need to list parts that need to be ordered for a repair or to show a customer what they’re getting with your service. A generic invoice can work very well here.
Struggling to invoice for something miscellaneous? If so, a generic invoice gives you the means to outline what the client is being billed for and how much they owe.
Many companies choose to handle local shipping in-house or by a local courier. If that’s the case, then a generic invoice can be used very easily.
If your client needs multiple copies of a bill, then a generic invoice with carbon copies is just the ticket. You can give them several copies for each department and still have one for your own needs.
If your business has just relocated, you can’t afford to use your old invoices, and it takes time to have new ones printed. A generic invoice can allow you to bill your customers without giving them outdated contact information (your logo and business information at the top of the old invoices).
Businesses have to rebrand themselves all the time. Maybe you’re under new management, or perhaps you’ve expanded your product or service offerings and the new name is a better fit. Whatever the case, a generic invoice lets you bill without having to keep using that old business name.
There are plenty of other ways that a generic invoice can be an invaluable tool for your business. However, you do need to ensure that you’re getting the right size, format, and layout. If you need carbon copies, work with a company that can offer carbon invoice books. More important, make sure you partner with a company capable of offering customized invoices when the need arises.
Check out our list of custom invoices for different industries.
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